Auditorium Renovation Background Information

Below please find all the background information related to the renovation of the Takoma Park Auditorium.

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Auditorium Update - July 15, 2009

Bids were opened on July 10, 2009. Nine bids were received. The bids are being evaluated for responsiveness and completeness. The City may or may not choose the lowest bid; the decision will be based on the responsive proposal that is in the best interest of the City. A list of the bids received may be accessed by clicking here.

A decision on the bid award is scheduled for the evening of July 27, 2009.

Recent background information follows:

The period for submitting questions to info@iStudioarchitects.com was extended to Tuesday, June 30 at 10 am. Responses are posted below as Bid Addendum #3.

A non-mandatory walk-through of the site (Auditorium, Takoma Park Community Center, 7500 Maple Avenue, Takoma Park, Maryland) is scheduled for Thursday, July 2 at 10 am.

Proposals are due by 10 am on Friday, July 10, 2009. Construction activity is to begin July 27, 2009 (although the auditorium must be able to be used the evening of July 27 for the last scheduled Council meeting) and is to be completed within 180 days of award of contract.

Information for bidders will be posted on this page; check this page regularly.

The Invitation to Bid document is available by clicking here.

Pre- Bid Conference: Auditorium Renovation July 2, 2009 Sign-In-Sheet is available by clicking here.

The list of persons attending the June 19 Pre-Bid Meeting is available by clicking here.Please note that some of the contact information has been corrected from the earlier posting.

• Bid Addendum #1 - 23.Jun.09 is available by clicking here
  
• Bid Addendum #2 – 26.June.09 is available by clicking here
• Bid Addendum #3 – 01.July.09 is available by clicking here
• Bid Addendum #4 – 07.July.09 is available by clicking here
  

If contractors wish to re-visit the site, please contact Robert Allen of the Takoma Park Public Works Department and he will try to arrange a mutually convenient time. His e-mail address is RobertA@takomagov.org and his phone number is 301-891-7617. Please remember that access to the Police Department requires special permission.

Background information on the history of the Auditorium Renovation project is below. Additional information is available by reviewing the subsequent City Council discussions about the project on November 24, 2008, January 12, 2009, and April 30, 2009. Archived City Council meetings can be watched by going to the City's main web page, choosing Cable TV and then Watch City TV Online. Materials for the various agenda items are available from that site as well.

Please contact Lonni Moffet at Lonnim@takomagov.org or 301-891-7118 if there are difficulties accessing information referred to on this page. Please note that Suzanne Ludlow will be at a conference June 27 through July 1, but will be checking e-mails.

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BACKGROUND

Proposed Renovation of the Takoma Park City Council Chambers/Auditorium Renovation

October 16, 2008: REQUEST FOR PROPOSALS FOR ARCHITECTURAL SERVICES IN CONNECTION WITH PROPOSED RENOVATION OF
CITY COUNCIL CHAMBERS/AUDITORIUM FOR
THE CITY OF TAKOMA PARK, MARYLAND (download PDF)
Responses to this RFP are due November 10, 2008 at Noon

BACKGROUND:

On March 5, 2007, the Takoma Park Arts and Humanities Commission requested that the Council conduct a comprehensive evaluation of the feasibility of renovating the auditorium for use as both a venue for the performing arts and a meeting space for official Council proceedings. The Resolution submitted by the Commission requested that the feasibility study consider all aspects of the proposed use of the space, provide for the telecasting of Council meetings, performances and other events, and ensure the accessibility of the facilities. Following that discussion, the City Council directed staff to proceed with issuing a Request for Proposals for such a study.

On March 30, 2007, the City of Takoma Park issued a “Request for Proposals for Architectural Services in Connection with the Proposed Renovation of the Council Chambers/Auditorium.” Three responsive proposals were received and MTFA Architecture was selected to conduct the Feasibility Study. The City Council background material and ordinance authorizing this contract can be found here.

Download a PDF of the RFP here (March 2007)

On July 27, 2007, MTFA Architecture presented it’s first report, which can be downloaded here: MTFA Architecture's Report: Feasibility Study for a Council Chambers/Auditorium Renovation, July 27, 2007
Following feedback from the Council and the Auditorium Committee, MTFA Architecture presented “Option D” to the City Council on January 7, 2008. Background materials include:
MTFA Architecture's Presentation to City Council on Option D, January 7, 2008:

Council Background Materials
Architect's Report on Concept D

For further information, please contact Lonni Moffet, Communications Director, City of Takoma Park at 301-891-7236 or email LonniM@takomagov.org